What does the AI Act require of an AI system that answers your tenders?

In short.
The AI Act is the European regulation governing artificial intelligence systems. For a company that answers its tenders and audits with AI, its spirit comes down to four requirements: transparency about how the system works, logging of processing, effective human oversight, and documented control of data. In practice: being able to explain how an answer was produced, from which sources, and who approved it.

What changes: the burden of proof

In front of a key account client, an auditor or a regulator, “the AI generated this answer” is no longer enough. You need traceability of the processing (which system, which version, which sources), proof of real human oversight (who reviewed and approved it, on what criteria), and the ability to reconstruct it after the fact. These requirements overlap with what contractual common sense already demanded: they do not create the need for evidence, they make it unavoidable.

Provider, user: who bears what

The regulation distinguishes the provider of the AI system (who designs it and places it on the market) from the professional user (who operates it). Buying a solution means the provider bears the obligations of design, technical documentation and risk management, while you keep those relating to use. Building in-house means taking on both roles, often without having budgeted for it. A question to examine before any deployment: “If a client or an authority asks me tomorrow how this answer was produced, what do I show?” If the answer is a screenshot of a conversation, the file is not ready.

The Optivalue.ai approach

Optivalue.ai natively delivers the material for these obligations: logging of processing, sources down to the document and page, scores, human approval history, system documentation. Compliance is not a project to be added on; it is a property of the architecture.

Does the AI Act concern companies that use AI systems?
Yes: they bear the obligations relating to use, and all of the provider’s obligations if they built the system themselves.

‍What should you show an auditor? The processing log, the sources, the scores and the human approval history of the answer in question.